Bekina upgrades to GoBeyond Supplier Invoicing with SAP S/4HANA Public Cloud integration

Highlights 

• A single, end-to-end platform fully integrated with SAP S/4HANA Public Cloud makes supplier invoice processing across the Group more accurate and efficient. 
• Invoices are posted immediately with payment blocks, speeding up approvals while keeping financial oversight intact. 
• Bekina is now prepared for mandatory Peppol e-invoicing, ensuring regulatory compliance without the complexity of managing multiple technology partners. 

About The Bekina Group 

Starting out as a family business over 60 years ago, The Bekina Group is now a leading polymer specialist. Headquartered in Belgium, the organisation is made up of four main companies: Bekina Boots (production of professional polyurethane safety boots), Bekina Indurub (injection moulding of soft and flexible polymers specialist), Bekina Compounds (rubber compounding) and Besealed (waterproofing solutions). 

The Challenge 

Given the chemical manufacturing nature of the business, requiring numerous raw materials, specialty chemicals, packaging, logistics and technical services, Bekina relies on a broad supplier network.  

This results in around 10,000 incoming supplier invoices annually across six legal entities, with invoice processing being handled through shared services in the financial teams across the group. From a CFO perspective, it is essential to have clear financial ownership of this spend, with business owners actively monitoring and managing their costs. Previously, in the first S/4HANA automation setup, there was not one dedicated tool to do this, with staff running a complex combination of a desktop agent with separate workflow tooling.  

In parallel, the Group is required to comply with Belgium’s mandatory transition to Peppol-based B2B e-invoicing by 1st January 2026. This regulatory change requires all VAT-registered companies to issue and receive structured electronic invoices via the Peppol network, replacing traditional PDF invoicing.

The Solution 

Bekina is partnering with TheValueChain to further enhance the efficiency of its supplier invoicing and reduce approval times with GoBeyond Supplier Invoicing, fully integrated with Bekina’s SAP S4HANA Public Cloud solution. It provides the accounts teams with a central platform for end-to-end visibility, enabling them to capture and monitor all supplier invoices and process them directly within the SAP S/4HANA Public Cloud platform. 

A key improvement is the way the accounts team can now process supplier invoices. Previously, invoices were first sent for approval and only posted after approval. With the latest tool, invoices can now be posted immediately upon receipt with a payment block applied. Then, once an invoice is approved, the payment block is released. This also works well for the Group’s auditor’s requirements. 

While invoices are currently received through dedicated invoice mailboxes, TheValueChain has helped Bekina prepare to transition to Peppol, which is now integrated and live with SAP S/4HANA Public Cloud and GoBeyond Supplier Invoicing. 

Bruno Vereecke, CFO of Bekina NV says, “Although the tender for the Peppol integration was highly competitive and the decision was not an easy one, we chose to continue working with TheValueChain to preserve a single, end-to-end partner. After our earlier experience with the automation solution, avoiding complex coordination across multiple vendors was a decisive factor in our choice.” 

He continues, “Moving to GoBeyond Supplier Invoicing has eliminated several technical frustrations our teams faced with the previous setup. In combination with our SAP S/4HANA Public Cloud environment, supplier invoice processing is now far more streamlined, allowing our finance team to manage invoices directly within one central platform, with faster processing times and improved accuracy.” 

Benefits 

Speed of invoice approvals 

The account team accelerates invoice approvals by being able to immediately post invoices with the payment block applied, reducing manual handling and approval cycle times. 

SAP integration  

Full integration with SAP ensures seamless data flow, maintaining end-to-end continuity, real-time visibility and reliable support for financial control and business planning. 

Faster month-end closing 

A stable and standardised invoice processing framework improves accuracy and predictability, enabling a faster monthly closing process. 

End-to-end visibility  

All invoice processing and approval activities are managed within a single platform, providing complete visibility and transparency across the entire workflow from receipt to payment. 

Working with TheValueChain 

“Our journey with TheValueChain reflects a true partnership. The latest version of the GoBeyond Supplier Invoicing solution is in a good place, and we are now live with Peppol. Both teams are aligned and working constructively toward the future.” 

Bruno Vereecke, CFO, Bekina NV