Gumption Case Study for the TheValueChain’s GoBeyond Supplier Invoicing solution

Highlights 

• Fully integrated PEPPOL and PDF invoice processing with automatic posting to SAP Business ByDesign, eliminating manual intervention. 
• 1,800 supplier invoices per month automated, delivering significant time savings and expected ROI within less than two years.
• Compliant with Belgium’s PEPPOL mandate and ready to support expanding e-invoicing requirements across Europe. 

About Gumption Group 

Headquartered in Belgium, Gumption Group is a one-stop destination for applied innovation, combining bold ideas with proven technologies to deliver real business results. With over 800 employees and 15 complementary companies across five European countries, Gumption provides a 360° perspective on digital transformation and focuses on delivering pragmatic solutions with rapid ROI.

The Challenge 

As of January 2026, sending and receiving invoices via PEPPOL became mandatory in Belgium. While Gumption could already send PEPPOL invoices through SAP Business ByDesign, receiving and processing them efficiently remained a challenge.

Although PEPPOL invoices contain structured data such as invoice number and date, these fields were not automatically mapped in the system. The finance team still had to manually enter and verify invoice data, slowing down processing and increasing the risk of errors.

In parallel, Gumption used an OCR tool to process PDF invoices received by email. Because PDFs are not structured like PEPPOL invoices, recognition accuracy varied, requiring additional manual checks and reconciliations to ensure completeness.

While automated assignment rules for recurring suppliers were in place, the overall workflow remained time-consuming. And with PEPPOL expanding across Europe, Gumption needed a solution that could streamline invoice processing and integrate seamlessly with SAP ByDesign.

Benjamin Kindt, Excellence Partner for Finance and Digital Transformation at Gumption says, “We needed a solution that could truly automate invoice processing and give us confidence that what we receive is correctly booked in SAP.”

The Solution 

Gumption chose GoBeyond Supplier Invoicing by TheValueChain, a supplier invoice management (SIM) solution that delivers a fully integrated and automated invoice workflow.

Invoices received via PEPPOL or as PDF attachments are processed within the SIM and automatically interfaced with SAP Business ByDesign. The integrated system then detects potential duplicate invoices when both PEPPOL and PDF versions are received.

Once configured for a supplier, invoices are automatically posted to the correct accounts. With full recognition, they flow directly into SAP Business ByDesign without finance team intervention. The result is higher accuracy, faster processing and a significant reduction in manual workload.

Gumption processes approximately 1,800 supplier invoices per month. Previously, each invoice required 30 seconds of processing time but with automation, fully recognised invoices now require no manual handling. These time savings translate into significant efficiency gains and measurable financial impact.

Despite the broader project scope, including PEPPOL network integration, the investment is expected to be offset by operational savings in less than two years.

Benjamin highlights, “The project moved from start to go-live in under three months, ready ahead of the January 2026 deadline. The solution supports both PDF and PEPPOL invoices across all operating countries, ensuring flexibility for future regulatory developments.”

Benefits 

Increased automation
Structured PEPPOL data combined with intelligent assignment rules enables automatic posting of fully recognised invoices directly into SAP Business ByDesign without finance team intervention.

Improved accuracy
Direct integration between SIM and SAP Business ByDesign ensures that invoices processed in SIM are correctly posted in the ERP system. Error handling and duplicate detection provide additional security.

Time savings for Finance
Manual data entry, reconciliations and invoice comparisons have been significantly reduced. The finance team can now focus on higher-value activities instead of administrative tasks.

Multi-country compliance
The solution supports both PEPPOL and PDF invoices, ensuring compliance in Belgium while accommodating countries where PEPPOL is not yet mandatory.

Future-ready process
With PEPPOL adoption expanding across Europe, Gumption now has a scalable solution that can support further regulatory changes without additional system complexity.

About working with TheValueChain 

“What stands out is TheValueChain’s responsiveness and the fact that the solution keeps improving. It’s not just support; it’s continuous innovation and road-mapping.”

Benjamin Kindt, Excellence Partner for Finance and Digital Transformation, Gumption Group.